PDF or Portable Document Format, developed back in the 1990s by Adobe is one of the most popular document formats in the world where you can represent text, images, and other components independent of hardware, software, or a specific OS. Since its release, the document format has gained much popularity and has become essential for many businesses around the world.

PDFs not only support text and images but also other digital content such as videos, interactive annotations, etc. For any business, especially small businesses, using PDFs is very much useful for the business because of the advantages there are of using PDFs. The advantages and benefits of PDFs go beyond the easy representation of text and images. Here are the benefits of using PDFs and why businesses should start using PDFs:

Fixed Document's Elements

PDFs are one of the best document formats due to the fact that the elements of the documents are fixed. As is the case for other document formats, where converting one format into another distorts some elements, for instance, converting Word to Excel Spreadsheet will cause it to lose some elements or some elements get distorted but that is not the case with PDFs.

When converting the documents from one format to another, losing the elements of the documents can affect the document and therefore, there is a need for a document format where the document remains unchanged regardless of which format you convert it from and that’s where PDFs come into play.

You can convert any file format such as JPG, Word, Excel, PPT to PDF and the contents of the documents won’t change a bit. Using the Lua PDF Converter, you can convert Word to PDF,Excel to PDF, or PPT to PDF and many more file formats without losing any elements of the documents.

PDFs are Omni-Present

As mentioned above, you can convert any document format into PDF and the elements won’t be distorted but another thing about PDFs is that you can run them across various Operating Systems and the elements still won’t be distorted.

The elements of the PDFs will remain as it is and this is what makes PDFs an ideal choice for companies to share contents. When any business company wishes to share any content then they prefer to use PDF due to the fact that not only is the accuracy maintained but it is also ubiquitous.

PDFs can be secured:

One thing that has been always essential is the security of the documents and a little carelessness can lead to the document falling into the wrong hand along with the sensitive information that it had. It has something sensitive such as your financial information then your bank accounts can also be compromised.

For PDF files, you can always secure them by protecting them using a secure password. PDFs can be secured using a password and once it is password protected, no one would be able to open it without entering the password, and the security of your documents remains conserved.

PDFs are supported by various OS:

This is a thing that businesses should keep in mind that PDFs are one of the most compatible document formats and are supported by any operating system. Be it Windows, macOS, Linux, or any other, PDFs are compatible with all the operating systems, not to mention that the document formatting remains as it is, whether it is Windows, macOS or any other. This is what makes PDFs ideal for businesses.

PDFs have support for non-text elements too:

If you are using Word docs then you should know that they support a limited amount of non-text elements and it is easy to lose formatting and get the elements distorted with Word docs but that is not the case for PDFs.

PDFs have support for a wide-range of non-text elements be it an image or video, you can just insert it into the PDF and they will be transferred along with the document, not to mention that the formatting remains as it is.