Expenzing, a 15-year-old software firm, specializes in software solutions for the complete gamut of expense management. Expenzing software products streamline and optimize the workflows for management of all expenses in an organization other than employee compensation and direct raw materials. The expenses that can be handled by Expenzing include employee travel, indirect purchases such as advertising, ad hoc employee purchases, and routine expenses such as rent and Internet charges.
The guiding principle of product design at Expenzing is to marry tight financial controls with ease of use. Expenzing is like the high-speed defect detection machines in manufacturing plants. They allow business to keep moving at high speed, rapidly scanning all parameters of an expense ensuring they fall within permissible bands but quickly flagging those that deviate from these bands and either automatically put them on hold or place them in front of an authorized controller to inspect and make a special case approval. The permissible bands are defined by corporate expense policies and these policy rules get configured into Expenzing specific to the user organization.

The net effect of software like Expenzing is more than just pulling out the deviant transactions. Overall policy compliance gets systematized and employee behavior gets better aligned with corporate policy and guidelines. Also, wastage in the form of redundant expenses gets reduced and the optimization value of combining expenses, clubbing trips, consolidating vendors is also a natural by product.

Overview of Expenzing software solutions for expense management.

Expenzing Procure-to-Pay software
Across organizations, teams make indirect purchases such as rent, legal fees, training, subscriptions, advertising, IT maintenance, housekeeping, security and so on. Expenzing Procure-to-Pay software is the intelligent way to bring discipline and process to these purchases. Expenzing Procurement Manager is the module for purchase requisition and purchase order creation. Users can create these easily and with great flexibility while the system ensures that the approval process is as per the delegation of authority matrix. Having been close to expense management for many years, Expenzing addresses the complexities of the real world by building in the ability to combine POs from multiple PRs, handle partial deliveries, and even re-route approvals to alternative approvers when the primary approver is unavailable.

Expenzing Invoice Manager is the module for vendor invoice processing. The software ensures fidelity between invoice, goods received note, and the PO. Users can choose between two-way and three-way reconciliation. The Invoice Scrutinizer feature enforces and flags off situations that need a more thorough checking. Throughout the invoice approval process, users have access to a Query Tool that facilitates an online dialogue with the department heads or approvers on any supplier invoice. All dialogues are saved for future auditing.
The Expenzing Supplier Portal is a convenient self-serve facility provided to vendors to submit their invoices, track them as they move through the invoice processing stages, and get visibility into their payments. This reduces service time and calls to busy accounts payable teams and also improves vendor relationship through better information and greater transparency.

Expenzing Travel Manager
Expenzing Travel Expense Manager is an intelligent software platform that integrates travellers, approvers, travel desks, travel agents, travel suppliers, and finance to minimize miscommunication and maintain integrity. Redundant trips and wasteful cancellations are reduced, travel is with authorized vendors and entitlements based, and travellers operate within the prescribed processes and systems. Travel Manager has a sophisticated configuration engine which can accommodate the nuances of most corporate travel policies and processes.
Travel Manager has a host of time-saving features such as mobile apps for busy travellers to generate trip requests while on the road, the e-mail approver which allows managers to approve trip requests directly from the notification email, and credit card payment recorder which makes it easy for Accounts Payable to track reimbursable and personal spends on a corporate credit card.

Expenzing Employee Expense Controller
This is the product for management of all non-travel expenses such as local conveyance, client entertainment, or ad hoc maintenance expenses. The software makes it easy for employees to create expense reports by giving them an eWallet in which bills and receipts can be digitally stored and pulled up later for adding into a report. Accounts Payable has several automation features to make their job easy. The Offsetable Tax tracker is a neat tool that helps in capturing tax paid info across multiple transactions. Accounting integration with standard packages like SAP or Oracle Financials is another time saver.

Other Expenzing Products and Utilities
Expenzing is always innovating and developing products to address specific expense management needs. Here are some of them:
• Expenzing Imprest Manager: centralized petty cash management for organizations with multiple branches or offices
• Expenzing Asset Manager: Manage the lifecycle of an asset from procurement to depreciation
• Expenzing Time Sheet Tracker: Measure employee effort for client billing as well as for profitability assurance on projects

Clients
Expenzing software is at the heart of expense management in some of India’s most respected business groups like Aditya Birla Group, Bajaj Group, RPG Group and Tata Group and is also the choice of MNCs like Alcon Novartis and Danaher. Expenzing is now building on its strength in India with a targeted expansion into international markets.